Position: Executive Admin Assistant_TORI

Job ID:

Date Listed:

Closing Date:


Summary/Description:

Position Purpose:

To provide high-level administrative support for the executive director by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Some of the duties will include coordinating and managing the ED’s travel schedule, preparing documents in Word, Excel, and PowerPoint, responding to regularly occurring requests for information, and coordinating regularly scheduled meetings including staff meetings, and act as meeting recorder and summarize action items. This position must understand the unique needs of working for a nonprofit with many procedures in place and must use their experience and knowledge to understand and anticipate administrative needs. The position calls for strong interpersonal skills as one interacts with senior management on a day-to-day basis, and often communicate with other key stakeholders including members of the Executive Team, Funders and community stakeholders. It will be important to maintain strict confidentiality in this position as one will handle sensitive documents and materials. Duties include most aspects of pre-award and award management to closeout, in compliance with all funding rules and regulations. EA will also be responsible for coordinating the timely, day to day flow of work and maintaining systems and databases of information.

Major Responsibilities:

Job Requirements:

Working Conditions:

  1.  Hours: 40 hours per week. Must be available to work some evenings and weekends.
  2. Equipment and Materials used- Continuous: PC, printer, copier and telephone. Frequent: fax machine and ten-key calculator. Occasional: standard office and audio/visual equipment and dolly.
  3. Physical tasks: Continuous: sitting, talking, listening, reading and Frequent: standing and typing, Occasional: squatting, stooping, reaching, lifting and moving.
  4. Environmental Demands: Continuous: indoor activity and exposure to fluorescent Occasional: outdoor activity.
  5. Other work conditions: Continuous: regular and punctual attendance; work independently, without constant supervision, wear appropriate office attire. Frequent: work as a team member. Occasional: flex time and work on special projects. Criminal background checks conducted on selected

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